At some point in time, you'll need to take your employees to a conference, a retreat or another relevant location. Determining how to transport your team sounds easier than it actually is. From ensuring that everyone attends to remaining within your budget, you may find yourself spending endless hours to plan for a single trip.
But before pulling your hair out, bus charter services can help simplify corporate outings during any time of year. Whether you're planning for a trade show or a retreat, booking charter buses early can help you save costs while keeping everyone happy. Here's how.
You'd be surprised by just how many businesses wait until the last minute to secure a charter bus booking. Perhaps their initial plan didn't work out or they realised that the charter bus rate offers the best bang for their buck.
Regardless of the reason, booking early is an excellent way of saving costs during your trip. Not only do you get to choose from a large fleet, but you also get first pick on times and dates that fit your schedule. This means that you don't need to cut it close when arriving at a conference or making your employees spend an extra day away from home because limited buses are available.
Bring as many people as possible
Charter bus companies own multiple buses, and they would prefer to have them on the road over sitting in a parking lot. If you wish to take all your workers to an upcoming conference, it makes financial sense to book multiple buses at once. Reserving two or more buses for one trip gives you negotiating power, and you'll end up spending less.
Take advantage of loyalty programs
If you regularly plan business trips for your company, consider taking advantage of loyalty programs. Through these programs, you can earn points every time you reserve a trip — and redeem those points during future bookings. Some charter bus companies also allow you to transfer points for hotel bookings, restaurant reservations and much more. Find a loyalty program that your company can take advantage of when redeeming points.
Find the right bus
An easy way of making your corporate trip feel expensive is by reserving the wrong type of bus. Ask your employees which amenities they prefer, and work towards matching their preferences with your booking. In this way, you won't end up with disgruntled staff who may delay your trip or cancel at the last minute.